Membership (1-2 Chairpersons)

  1. Initial point of contact for prospective club members whether at meetings or through publicity.
  2. Arrives 10 minutes prior to the General Meeting to set up the Welcome Table and makes sure someone is sitting there during the General Meeting.
  3. Has prospective club members and new club members complete the Activity Interest Form (AIF), numerically prioritizing activities of interest.
  4. Gives the prospective member one complimentary copy of the current newsletter, a welcome letter and a temporary name tag.
  5. Places a welcoming phone call to the new/prospective Club members the same week as the General Meeting. Lets the new members know whom to contact for the top two activities of interest that they provided on the form. Also, lets them know of upcoming Club events for these two activities.
  6. Has new club members complete Newcomers’ Club Membership Form. Keeps the original form. Compiles list to be e-mailed and hard copies provided to Directory, Newsletter, President, and Treasurer Chairpersons by the newsletter deadline.
  7. Throughout the year, updates and distributes an updated Membership List at each Board Meeting if a new Club member has been added.
  8. Assures new club members have the following: Membership directory, welcome letter, current newsletter, club Bylaws, Policies and Practices, and a name tag.
  9. Introduces new Club members at each General Meeting.
  10. Collects membership dues and gives dues to the Treasurer.
  11. Makes permanent name tags for members and for each years’ Executive Board, Standing Committees, and Interest Groups members.
  12. Has home phone number and e-mail address printed on club brochures, and in public relation releases.
  13. Coordinates with the Publicity Chairperson to ensure the Club web-site is updated periodically. Is generally responsible for monitoring the web-site for inquiries and must respond to e-mails at least one week prior to the next General Meeting. The Membership Chairperson’s e-mail address (not phone number) is listed as a Club point of contact on the web-site.